Gmail Productivity Tip #1 – Create Contact Groups

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If you are regularly sending messages to the same group of people, creating a contact group can be much more efficient than adding each of their addresses one at a time, every time you send a message.

Here’s how you set it up:

  1. Open Gmail. Go to in your web browser. If you’re already logged into Gmail, doing so opens your inbox. If you aren’t logged into Gmail, click SIGN IN in the top-right corner of the page and enter your email address and password.
  2. Click Mail . It’s in the top-left side of the page, just above the COMPOSE button. A drop-down menu will appear.
  3. Click Contacts. This is in the drop-down menu. Doing so will open your Gmail contacts page.
  4. In the Left Sidebar Menu, scroll down to nearly the bottom and click NEW GROUP
  5. You’ll get a bar asking you to name your new group. Now’s the time to name your new group.
  6. Once you’ve named your new group, click on the group name in the “My Contacts” section of the sidebar (near the top). You’ll be given the message “There are no contacts in this group”.
  7. Located Under the search bar there is a button with a little person and a +. Click on this button to add contacts. An empty box shows up and you can start typing email addresses here. Bonus – as you start typing an address, frequently used matches will show up to make populating your list much easier. When you get the email you desire, just type a comma and it will log the entry so you can add the next one to your group. Rinse and repeat.
  8. Once you are finished, hit the “Add” bar below all of your entries.
  9. That’s it. Now when you are composing an email to your group start typing the name of your group in the “To:” field and the name will show up and you are ready to roll.

Have fun with this one. Next up is Canned Responses…stay tuned!